First impression is a lasting one! So, when you welcome your clients or partners in a clean office, you will definitely impress them! Imagine, for example, that you have to go and sign a contract with a potential supplier. But when you go in their office, the lack of cleaning strikes you. It smells like the bins haven’t been taken out in a week and there are only crumbs on the floor. Would you want to do business with them? Or maybe look for other options?
A dirty office has an immediate negative impact on organisations and the employees who are a part of it. What could be better than having a company with enthusiastic employees who are eager to enter their second home — their office? Nothing can be more encouraging than an employer who cares about office cleaning. While many such businesses suffer due to lack of cleaning, others are smart enough to understand the importance of office cleaning services!
You must also consider office cleaning since you don’t want a cut back on your workforce ratio. With the help of these cleaners, you will remove the bacteria and other little particles which exist in your surroundings. If you ignore the cleaning aspect of the business, your office will be harmful and your employees will fall sick with consistent flu and headache problems. This, as a result, will make them lag behind and most of them will stay back home, which of course will not be good for the business at all.
Outsourcing the office cleaning services to a reputable company will not only keep the office environment healthy, but also increase the productivity. And that is because the employees spend their time doing the job they’re paid for, and not wasting precious hours on office cleaning.
How much does it cost to have an office cleaned?
In what regards the office cleaning services, there are three approaches for businesses. While some companies choose to leave the cleaning for their employees, most businesses understand the importance of having an in-house cleaner or outsourcing the cleaning services to a professional cleaning company.
The office staff can look after office cleaning
Some companies may use their own employees and ask them to clean around their desks and common areas. While that is a common practice, it is not the best as it will decrease work productivity. For example, if a company has 5 employees and a small office space, it may seem more cost effective to just use them for the regular office cleaning. But if you think about it, the staff are qualified for a completely different job, meant to bring profit to the business. Instead of being productive they spend their hours cleaning the office. In consequence, they won’t have as much time left to spend it on job related manners and they will be less productive.
Of course, that doesn’t matter they shouldn’t keep their desks tidy or throw out the bins from time to time. But these are minor cleaning chores that are not so time consuming and they are more like common sense actions.
This option looks like the cheapest as the company isn’t paying any extra money for office cleaning, but in fact it’s the most expensive as it’s wasting the employees’ time who could be more productive instead.
Hire an in-house cleaner
If you’re not managing a huge business and the office space is not too big, you can hire a person to do the office cleaning. While it’s definitely a better idea than using your other employees, it make be an extra hassle for you. And that is because you will need to find a cleaner who completely understands your needs. Moreover, you will have an extra person to supervise and check on, plus the hassle of purchasing office cleaning supplies regularly.
This option will not only cost the company a minimum cleaning wage and taxes, but also value of the time you spend purchasing the cleaning supplies and the time you spend finding and looking after the cleaner. So the actual cost is higher than the price on paper.
Outsource the office cleaning services to a qualified cleaning company
Even though this option may seem like the most expensive, it is in fact the cheapest. Why is that? Well, when you hire a professional company for office cleaning, you pass all this responsibility to them. That means your employees will spend their time doing what they should be doing, and you won’t waste your time looking for and keeping an eye on the right cleaner. Plus, the cleaning company can deliver all the office cleaning supply and bill everything in one invoice, which makes it easier from a financial point of view as well. And you can deduct all your expenses as well for tax purposes!
What is included in office cleaning?
Office cleaning services include cleaning work space, common areas, cubicles, restrooms, kitchens, and reception. No areas should be skipped and importance to detail is extremely important. Especially during pandemics, such as Covid-19, it is essential to use professional office cleaning supplies that kill 99.9% of the bacteria. Extra attention should be paid to cleaning the contact points in an office, such as banisters and door handles. In order to deliver an efficient service, we have a checklist that is followed by all our cleaners.
Office cleaning checklist
In order to deliver a perfect service, at Happy Clean, we have created a checklist for our services. Therefore, the cleaners will have to tick all chores off the list, and this way we make sure we completed all the tasks.
For common space and reception area, the following tasks should be done on a daily basis:
- Vacuum all floors (carpet, tiles, wooden floors)
- Disinfectant mopping of all hard floor and tiled areas
- Empty bins, wash as needed and add new big bags
- Wipe all glass areas with glass cleaner
- Wipe hard surfaces with surface cleaner that will also kill 99.9% of the bacteria
- Clean walls and painted surfaces as needed
- Wipe down door handles, light switches, baseboards and banisters
In what regards the kitchen and washrooms, our cleaners will:
- Empty bins, wash as needed and add new bin bags
- Disinfectant mopping and wipe down of all hard surfaces
- Sanitise and clean all toilets, doors and fixtures in washroom
- Refill soap and paper dispensers
- In the event of dishwasher, load all dishes present in dishwasher and run a cycle
- Clean all mirrors and glass with glass cleaner
- Use spray disinfectant on the sides of all surfaces including toilets, doors, sinks and appliances.
On top of the daily checklist, the weekly one will include the following tasks:
- Deep clean the hard floors
- Clean all windows in and out
- Empty refrigerator of old food, clean and disinfect
- Deep clean the bins
The monthly tasks will include vacuuming the upholstered chairs and sofas, as well as vacuuming the air vents. Different types of office spaces will require subtle changes to priorities in order to create and maintain a professional and healthy environment.
For all the checklists, we have a preliminary conversation with our clients, and all tasks are decided based on that. This allows us to offer personalised office cleaning services, based on customer’s needs.
How long should it take to clean an office?
The duration of the office cleaning service is directly related to the office size and cleaning frequency. If the contract cleaners come daily, they’ll need to spend less time than a cleaning company that has a fortnightly contract. In order to reduce the cleaning time, the contractor can send more cleaners in or increase the frequency.
Most importantly, the time spent must reflect the quality of the job, which means the time has to be used effectively. This can be achieved for following the checklist and having hard working cleaning staff.
Office cleaning tips
In order to maintain a healthy work environment, here are a few tips that can help eliminating bacteria and germs.
Use bleach based cleaning products for your office
When you are mopping floors or cleaning tables, you should consider using cleaning solutions that have bleach in their ingredients. Bleach is a powerful cleaning agent and can help sterilise your workplace by killing 99.9% of bacteria. But bleach alone doesn’t clean dirt and residue from surfaces. To do that, you’d need to use a cleaning products that has bleach added to it.
Wipe Everything Down
When you are working with the public, any interaction can introduce germs to your workplace. Wipe down menus, card machines, and anything you can think of that may have regular contact with customers to reduce the spread of germs. Make sure everyone keeps clean cloths on hand and that your regular cleaning solution is available at each work station.
Deep clean regularly
Sure, you may already be deep cleaning your workplace, but how often? Once or twice a week, rather than once a week or month, would be helpful. It not only ensures bacteria and other germs are removed, but it gives you the peace of mind too!
It is important to note that while cleaning regularly can help to prevent the spread of a virus, anti-bacterial soaps do little to kill a virus off. It is better to clean often, and vigilantly, than to use expensive anti-bacterial products in your workplace. Making sure you, your colleagues, and customers alike all wash their hands and practice good hygiene can be helpful too. If you feel like your workplace needs an expert’s attention to detail for cleaning, an office cleaning company can help!
How to choose the best company for office cleaning services
Choosing the right cleaning company can be challenging with so many options on the market. But the main factors that should influence your decision are reliability, reputation and cost. When you combine these three together, you will find the perfect contractor. But it is extremely important to take into account all three combined, and not separately. For example, a company can be cheap, but not reliable, or it can show up on time, have good prices, but deliver a poor service.
Showing up late or not showing at all for cleaning are issues that many businesses have with their cleaning contractors. Over the years, we have heard many of our clients complaining about cleaning companies they have used in the past. And one of the main concerns expressed before starting using our services, was that cleaners would sometimes not show up on the set days or times. While it can happen for a member of staff to get sick or be a little bit late, a reliable cleaning company must be prepared to send a replacement if such event happens.
Before hiring a cleaning company to look after your office, you should ask for references from other clients. If they are as good as they say, providing testimonials should be no problem. A good Google rating will nearly guarantee a great service. And that is because consumers will easily leave a bad review if they are unhappy, but in order to leave a good review, that means they were extremely happy with the quality of the service!
Price is an extremely important, and many businesses would be inclined to let it weigh the most on their decision. But extremes as bad, so choosing the cheapest or the most expensive cleaning company does not necessarily mean that you are getting the worst or the best service. As explained above, cost must be compared to reputation and reliability, and it must reflect the service quality.
At Happy Clean, we are proud to be reliable, have great reviews and offer a fair price. If you are looking to get a quote for office cleaning services, don’t hesitate to get in touch. Our customer advisors will be happy to discuss your needs and offer you a tailored quote for office cleaning!